St. Benedict at Auburndale Catholic High School

Employment Requirements: 12 months, full-time
Supervisor: Head of School
Status: Exempt

St. Benedict, a diocesan, co-educational high school located in Cordova, TN, seeks a Business Manager. The Business Manager, in cooperation with the head of the school, is responsible for ensuring that the Catholic mission and vision of the school are reflected in all financial procedures and decisions. The Business Manager is accountable for the effective day-to-day organization and operation of the school’s financial and business affairs, as well as supporting the head of the school in ensuring fiscal health and stability through planning with the administrative team. The position requires a collaborative working relationship with all departments of the school. This position does require occasional evening and weekend hours.
Accountability:
• Accountable to the Head of School
• Provide reports and support to the School Board (as necessary) and to the Administrative Team

Responsibilities:
• Supports and upholds the philosophy of Catholic education and the mission of the school, diocese, and Church.
• Supports and adheres to the policies and procedures of the school and Diocese.
• Maintains confidentiality regarding all school matters.
• Collaborate with the school head to prepare and manage the school operations budget according to all diocesan policies and procedures.
• Manages the timely facilitation of payroll per diocesan policies.
• Administers the diocesan software payroll system to manage sick, personal, and vacation time. Approves hourly employees’ time sheets per pay period and processes payroll bi-weekly for all employees.
• Prepares employee agreements on an annual basis.
• Processes paperwork for new and returning employees, including benefits enrollment, payroll information, deductions, direct deposit program, insurance, reimbursement, onboarding, confirmation of VIRTUS training, criminal background checks, etc.
• Processes paperwork for FMLA and Short- and Long-Term Disability for all employees.
• Maintains employee records according to diocesan procedures.
• Attends and assists with school events when appropriate.
• Attends faculty meetings and in-service events.
• Facilitate the school’s long-range financial planning.
• Coordinates administrative support staff and facilities staff scheduling and duties with administration.
• Maintains records of contracts with outside vendors.
• Prepares regular financial statements for the school’s operations.
• Reconciles all accounts monthly and annually to close the fiscal year according to diocesan financial policy and procedures.
• Review all entries in the software system to reconcile the balance sheet and income statements.
• Responsible for billing, recording, and collecting tuition.
• Performs daily tasks such as retrieving all online deposits and processing daily deposits.
• Administer the school’s scrip and other fundraising programs.
• Verify tuition assistance information and ensure all families have an active tuition account.
• Communicate all tuition assistance awards to families.
• Oversees all paperwork and records related to programs administered by the State of TN to provide financial scholarships to families (ESA, IEA, etc.)
• Coordinates with the athletic department to ensure the payment of officials and coaches.
• Prepares cash disbursement reports, oversees petty cash, and ensures bank deposits promptly and according to diocesan financial policies.
• Manages incidental billing for student fees.
• Responsible for filing all required reports promptly to the diocesan office, TSSAA, State of TN, etc.
• Performs budget analysis and keeps the head of school informed of budget trends, reviewing at regular meetings and all Advisory Board Meetings.
• Approve, record, and report all purchases following the budget and the established procedures.
• Responsible for daily deposits to the bank and reporting to the Chancery Office.
• Oversees all facility management issues including, but not limited to, maintenance, custodial, landscaping, security, building rentals, food service, etc.
• Safeguard all school assets by maintaining sufficient insurance coverage and handling all claims and reports of loss.
• Maintain an appropriate purchase order system.
• Review all contracts that obligate the school.
• Accurately perform and supervise all finance functions, including payroll/benefits, accounts receivable, accounts payable, general ledger, and accounting reconciliations.
• Prepare reports and attend the annual diocesan financial audit.
• Facilitate and administer the school’s tuition assistance, scholarship, and discount program and communicate with all parties.
• Working with the advancement office, assist with any fundraising events or initiatives in a support capacity.
• Work with vendors and other stakeholders to ensure that collected funds, donations, gifts, awards, grants, etc., are appropriately directed within the institution as stipulated in award agreements.
• Oversee the accounting, including deposits and expenditures of all booster/support groups.
• Other duties as assigned by the head of school.

Required Skills and Knowledge
• Proficiency with financial and payroll computer software
• Strong commitment to customer service and ability to work collaboratively.
• The ability to maintain confidentiality is a must.
• Strong skills in communication, interpersonal/relationship building, strategic thinking, problem-solving, and conflict resolution.
Education and Experience
• Four-year degree in Accounting from an accredited institution
• Prior experience in a non-profit and/or school or church business office is preferred.

Interested candidates should send a cover letter and resume to:
jobs@cc.cdom.org (with the job title in the subject line)
OR apply by mail to:
Director of Human Resources
5825 Shelby Oaks Dr.
Memphis, TN 38134

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